Effective date: 10 January 2026
This Privacy Policy explains how A-Write (“we”, “us”, “our”) collects, uses and protects your personal data when you use our website https://awritebook.com (the “Website”) and our courses, events and services.
We are committed to protecting your privacy and handling your information in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the laws of the Republic of Ireland.
1. Who is responsible for your data?
The data controller for the Website and A-Write services is Dr Martin Keaveney trading as A-Write, based in the Republic of Ireland. You can contact us at:
Email: [email protected]
2. What information we collect
We may collect and process the following types of personal data:
- Contact details – name, email address, telephone number and similar information you provide when contacting us or making a booking.
- Booking and payment details – course selections, booking history and limited payment information. Card payments are processed by third-party providers (for example Square); we do not store your full card details.
- Course and mentoring information – information about your writing projects, submissions, feedback and participation in courses and events.
- Technical data – IP address, browser type and basic usage information collected through standard logs and, where used, analytics tools, to help maintain and improve the Website.
- Marketing preferences – your preferences for receiving updates, newsletters and promotional information from us.
3. How we collect your information
- When you complete a booking form or pay for a course or event.
- When you contact us by email or through a contact form.
- When you sign up to receive newsletters or other marketing communications.
- When you book a consultation using our Google Calendar booking page.
- Automatically, through basic analytics or server logs when you browse the Website.
4. How we use your information
We process your personal data for the following purposes:
- To provide and manage the courses, mentoring, conferences and services you have booked.
- To respond to your enquiries and communicate with you about your bookings.
- To send you course materials, session links (including Zoom links), updates and feedback related to your participation.
- To maintain accounting and administrative records required for legal and tax purposes.
- To send you information about future courses and events where you have given consent or where we have a legitimate interest and you have not opted out.
- To maintain and improve the Website, including monitoring for misuse or security issues.
We rely on different legal bases for processing, including performance of a contract (when you book a course), legitimate interests (for example to manage our business and improve services) and your consent (for some marketing communications). You can withdraw your consent at any time.
5. Who we share your information with
We do not sell your personal data to third parties. We may share data with:
- Payment processors such as Square, for secure processing of course fees.
- Email and calendar services such as Google Workspace and Google Calendar, for communications and consultation bookings.
- Video-conference providers such as Zoom, to host online sessions.
- Associate tutors and staff who deliver A-Write and MKCW courses and require limited access to your information to provide the service.
- Professional advisers (such as accountants or legal advisers) where necessary for compliance and business management.
- Where required, law enforcement or regulatory authorities if we are under a legal obligation to disclose your data.
Where data is transferred outside the European Economic Area, we will take reasonable steps to ensure an adequate level of protection in accordance with GDPR (for example using services that implement standard contractual clauses).
6. Data retention
We keep your personal data only for as long as reasonably necessary for the purposes above, including meeting legal, accounting and reporting requirements. Typical retention periods are:
- Course and booking records: normally up to 7 years after the end of the relevant tax year, for accounting and legal purposes.
- Email enquiries: normally up to 2 years after our last meaningful contact, unless you become a client or request deletion sooner.
- Mailing-list and marketing data: until you unsubscribe or ask us to delete your details.
7. Your rights
Under GDPR, you have a number of rights in relation to your personal data, including the right to:
- Access the personal data we hold about you.
- Request correction of inaccurate or incomplete data.
- Request deletion of your data, where we have no compelling reason to keep it.
- Object to or restrict certain types of processing, including direct marketing.
- Request that we transfer your data to you or another provider (data portability) where technically feasible.
To exercise any of these rights, please contact [email protected]. We may need to verify your identity before acting on your request.
You also have the right to lodge a complaint with the Data Protection Commission in Ireland if you believe your rights have been infringed. More information is available at www.dataprotection.ie .
8. Cookies and analytics
The Website may use cookies or similar technologies to improve your experience, remember preferences and gather basic analytics. Where required, we will ask for your consent to non-essential cookies when you first visit the Website. You can usually manage or block cookies through your browser settings.
9. Security
We take reasonable technical and organisational measures to protect your personal data from unauthorised access, loss or misuse. However, no system can be completely secure and we cannot guarantee the security of information transmitted over the internet.
10. Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in law, technology or our services. The effective date at the top of the page will be updated accordingly. Where appropriate, we may also notify you by email or via the Website.
If you have any questions about this Privacy Policy, please contact [email protected].